Admissions Process

ADMISSION ARRANGEMENTS for Shoeburyness High School

Admission Arrangements 2019/20
 
Admission limit
Year 7 & 8       310 students in each Year Group
Years 9-11       280 students in each Year Group
 
Shoeburyness High School is an Academy and it is it’s own admissions authority.  These arrangements are in line with government legislation and guidance (School Admissions Code 2014) and are designed to ensure there is a fair, clear and reasonable admissions procedure for all applicants and to help guide parents through the application process.  These arrangements apply to all admissions, including in-year admissions.
 
Oversubscription criteria for Shoeburyness High School
 
Criteria are set out below and apply to all year groups for the year 2019/20.
If at the closing date for applications there are not enough places for all those who have expressed a wish to have their child admitted to a community school; places will be allocated using the admission criteria as below. This will not apply to children with a statement of special educational needs (SEN) or Education, Health and Care (EHC) plans as the plan/ statement names the school and therefore the child must be admitted to the named school. The admission criteria are listed below by the school with explanatory notes following:
  1. Looked After Children and previously Looked After Children
  2. Up to 31 pupils granted preferential admission on the basis of their performance in the selection test procedure organised by the Consortium of Selective Schools in Essex
  3. If any selective places remain unfilled, the Governors should consider whether any of the remaining applicants who took the selection tests are eligible to be awarded a borderline selective place (303 to 298).
  4. Pupils who live in the catchment area who have an older sibling attending the school 
  5. Pupils who live in the catchment area 
  6. Pupils who live outside the catchment area have an older sibling attending the school
  7. Pupils who live outside the catchment area (For all criteria, catchment area map and additional information please see explanatory notes and catchment map below)

Explanatory notes:

Explanatory notes, including the catchment map, apply to the admission criteria:
Parents must make a separate application for transfer from junior/primary to secondary school to their home Local Authority. Parents residing in the borough of Southend-on-Sea must complete a Southend-on-Sea Common Application Form (CAF) for applications to year 7 between 1st September and 31st October.
 
Pupils in public care and children that were previously in public care – Any reference to looked after children refers to children who are in the care of local authorities as defined by Section 22 of the Children Act 1989. In relation to school admissions legislation a ‘looked after child’ is a child in public care at the time of application to the school’. Any reference to previously looked after children means children who were adopted (or subject to residence or special guardianship orders) immediately following having been looked after. Looked after and previously looked after children are given the highest priority for each relevant age group and in all ranking for all schools.
 
Pupils with Statement of Special Educational Need (SEN) and Education Health and Care Plans (EHCP) - All children whose statement of special educational needs (SEN) or Education, Health and Care (EHC) plan names the school must be admitted. Children with a statement or a plan will follow a different process for admission.  Further information can be found on:
 
Borderline Selective Places
The Governors should consider whether any of the remaining applicants who took the selection tests are eligible to be awarded a borderline selective place (303 to 298). In doing so, preference will be given to those students with the highest scores in order of merit (from 302.99 down to 298.00)
                                         
Distance
In the case of over subscription in any one category, “straight line” distance will be used to measure the distance between the pupil’s home and the nearest pupil entrance to the school. Distances will be measured using the Local Authority’s computerised measuring system. The pupils living closest will be given priority. If the pupil’s home is a flat the distance will be measured to the main external entrance to the building.
 
Tie Break
If the same distance is shared by more than one pupil, and only one place is available, the place will be awarded on the basis of a computerised random allocation process (supervised by someone independent of the governing body).
 
Distance where parents have separated
The distance is measured the same for all applications.  Only one application per child can be received. The Local Authority should not have details of both parents or know of the marital status of the parents.  If more than one application is received from parents, applications will be placed on hold until such time that:
  • An application is made that both parents agree to; or
  • Written agreement is provided from both parents; or
  • A court order is obtained confirming which parent’s application takes precedence.
In all cases the use of any particular address to determine allocation would be on the basis of the child’s normal place of residence during the majority of the school week.  If it is claimed that a child spends an equal amount of time at separate addresses during the school week, the address where the ‘child benefit’ is normally payable would be taken into account and clarification would be sought from the Child Benefit Agency.
 
Waiting Lists
Children’s names will automatically be on the waiting list for the school if they have been refused a place for the main round to year 7.
In accordance with the School Admissions Code, if the school is over-subscribed any application received after the identified closing date will be slotted into the waiting list in the appropriate position (ranked according to the school’s admission criteria) once the initial offers have been made.
Waiting lists for all year groups are closed at the end of each school year. If you would like your child to remain on the waiting list for the following academic year, you will need to reapply to the school in writing or via email to: schooloffice@shoeburyness.southend.sch.uk 
Parents also have the opportunity to appeal against the decision to refuse admission of a child.  Please see Appeals Process section for details of how to lodge an appeal.
 
Siblings
Siblings are considered to be an older brother or sister, half-brother or half-sister, step-brother or step-sister, adopted brother or sister, living at the same address, who attends the school at the time of application with a reasonable expectation that he or she will still be attending at the time of the proposed admission.
 
In the exceptional situation where one twin or one or two triplets are refused a place, in order to keep family members together the additional pupil(s) will be admitted even if this results in the admission limit for the year group being exceeded.
 
Over and Under age applications (children outside the usual age group):
For admissions into year 7, an applicant is under age if he or she will be under 11 years of age on 31st August immediately prior to admission in September. In accordance with the published Coordinated Admission Scheme, the LA (Southend-on-Sea Borough Council) will only accept applications from under age applicants who have been registered in year 6 of their primary schools from the first day of the school year in which they apply for a secondary school place. This effectively requires that the decision to promote the child to the year group above his/her chronological age group must be taken by the primary school prior to the end of the summer term in the calendar year in which the child applies for a secondary school place. Confirmation of this is likely to be sought from the headteacher of the primary school concerned by SBC.
An applicant is over age if he or she is 12 years of age or over on 31st August immediately prior to admission in September. SBC will not accept over age applicants for year 7 admissions unless there are verified exceptional circumstances for a child to repeat one of the primary school years, for example, extended illness. SBC will seek verification from the headteacher of the primary school concerned that an over-aged applicant has medically certifiable reasons or some other exceptional reason for being an over-aged applicant. SBC will wish to investigate especially thoroughly the circumstances through which any child is found to be studying in Year 6 for the second time, especially if this should involve an application to sit the CSSE selection tests for a second time. Medical evidence will be required for such applicants.
This will include documenting the following and will be provided to the school:
  • The parent’s views.
  • Information about the child’s academic, social and emotional development.
  • Where relevant, the child’s medical history and the views of a medical professional.
  • Whether the child has previously been educated out of their normal age group.
  • Whether the child may naturally have fallen into a lower age group if it were not for being born prematurely.
  • They must also take into account the views of the Headteacher of the schools concerned.
The school will support any over or under age application where the above has been met and the school is satisfied that the child should continue to be educated out of the normal age group. When informing the parent of the decision on the year group the child should be admitted to, we will clearly set out the reasons for the decision. A parent cannot appeal against refusal of an ‘out of normal age group’ application.
 
In Year Applications:
To apply for a school place during the academic year (during year 7 and for years 8-11) parents will need to complete an In-Year Secondary School Transfer Application Form, which can be downloaded from our website or collected from school reception and must be submitted directly to the school.
 
Address closing date:
For all applications the address used will be the child’s habitual normal place of residence as at the closing date for applications, i.e., 31st October 2018 changes to address will be updated after all on time applications have been processed.
 
Year 12:
Prospective year 12 students are encouraged to visit our school prior to the autumn term.  Application details, including a prospectus, can be accessed on the school website. To be sure of your application being given the best chance of being successful, please aim to complete our online application by the end of January. However, it may be possible to consider later applications. Priority is given to students who have previously attended Shoeburyness High School. However, each year we are pleased to welcome a number of students who have previously studied elsewhere.
Prospective year 12 students will be invited to visit the school to view our facilities and to discuss our curriculum offer with the Post-16 Team. It is expected that students attend a meeting to assess their suitability for the courses they intend to study.
Up to an extra 50 students can be accepted in year 12 from other schools, in addition to those students already attending year 11 in this school who achieve the course entry requirements.
 
Arrangements for Appeals (all year groups):
If it is not possible to offer the child a place at the school, details of the appeals process will be forwarded to the parent by the school. If you would like to appeal against the decision not to offer your child a place at Shoeburyness High School, please complete a Notice of Appeal Form.
In the case of admission to Year 7, Notice of Appeal forms must be lodged at the school within 20 school days of National Offer Day (1st March 2018).
For In-Year Appeals, Notice of Appeal Forms must be lodged within 20 days of receipt of letter refusing admission.
All Notice of Appeal Forms will be acknowledged by the school and you will be contacted by the Clerk for the Independent Appeal Panel and given a minimum of 10 school days’ notice of the date of the appeal hearing.
The School Admission Appeals Code sets out a strict timetable for the hearing of appeals.
For Year 7, appeals resulting from applications made before the closing date must be heard by the end of May 2018.
Appeals resulting from late applications or In-Year Appeals must be heard within 30 school days of the appeal being lodged.
You will be notified of the panel’s decision by the Clerk to the Independent Appeals Panel within 5 school days of the hearing.
 
Notice of Appeal Form (which is also available from our school reception)
The following booklets are also available to download and give further information regarding the Admissions and Appeals processes: 
In-Year Secondary School Admissions Booklet
In-Year Secondary School Transfer Form
Shoeburyness High School Admission Appeals Booklet
Academy Independent Admission Appeal Panel Complaints Factsheet
 
Admissions
Appeals